058-2010 - Governing Procurement Policies and Procedures

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CORPORATION OF THE TOWN OF LAKESHORE BY-LAW NO. 58-2010 BEING A BY-LAW OF THE CORPORATION OF THE TOWN OF LAKESHORE GOVERNING PROCUREMENT POLICIES AND PROCEDURES WHEREAS Section 271 of the Municipal Act, 2001, S.O. 2001, c.25 imposes upon municipalities the obligation to adopt policies with respect to the procurement of Goods and Services; AND WHEREAS this By-law establishes the authority and sets out the methods by which Goods, Services or Construction will be purchased and disposed of for the purposes of the Town of Lakeshore subject to certain exceptions as set out herein; AND WHEREAS the Council of the Corporation of the Town of Lakeshore deems it expedient to enact this by-law to make provisions to govern the procurement of all goods and services within the municipality of Lakeshore. NOW THEREFORE the Council of the Corporation of the Town of Lakeshore enacts as follows: SHORT TITLE This By-law may be cited as the Town of Lakeshore "Purchasing By-law". PART I -OBJECTIVE 1.1 This By-law outlines the processes to be followed in order to obtain the best value when purchasing goods, or contracting services for the Town of Lakeshore. 1.2 The guiding principle is that procurement decisions will be made using a competitive process that is open, transparent and fair. PART II GENERAL PROVISIONS 2.1 Unless otherwise provided in accordance with this By-law, the Department Heads shall act for the Town of Lakeshore for the purchase of all goods and services and shall be responsible for providing all necessary advice and services required for such purchases in accordance with the method of purchase authorized by this By-law and the Purchasing Policy contained herein. 2.2 No purchase of goods and services shall be authorized unless it is in compliance with the Purchasing By-law and the Purchasing Policy contained herein. Goods and services that are obtained without following the provisions of the aforementioned will not be accepted and any invoices received will not be processed for payment. 2.3 Elected Officials shall not approve or acquire any goods and services. 2.4 Unless otherwise provided in accordance with this By-law and the Purchasing Policy contained herein, the purchase of all goods and services shall be authorized in accordance with the provisions of Schedule "A" to this By-law. 2.5 No requirement for goods and services may be divided into two or more parts to avoid the provisions of this policy.