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036-2020 - Amended By-law 58-2010 being a Comprehensive By-law Governing Procurement Policies & Procedures
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036-2020 - Amended By-law 58-2010 being a Comprehensive By-law Governing Procurement Policies & Procedures
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Last modified
5/27/2020 2:34:05 PM
Creation date
6/5/2020 3:29:00 PM
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By-laws
Date of Adoption
5/27/2020
Destruction Date:
5/27/2220
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Schedule "A" to By-law 36-2020 <br />Schedule "C" to By-law 58-2010 being a Comprehensive By-law <br />Governing Procurement Policies and Procedures of the Town of Lakeshore to <br />Remove the Requirement for Public Tender Openings <br />PURCHASING POLICY <br />TABLE OF CONTENTS <br />PART I - INTERPRETATION Page <br />1.1 Definitions........................................................... 8 <br />PART II - GENERAL PROCUREMENT POLICY <br />2.1 Procurement Documentation .................................... 10 <br />PART III - GENERAL PROCUREMENT PROCEDURES <br />3.1 <br />Objectives.......................................................... <br />10 <br />3.2 <br />Request for Quotation ............................................ <br />12 <br />3.3 <br />Informal Quotation ............................................... <br />12 <br />3.4 <br />Formal Quotation ................................................. <br />12 <br />3.5 <br />Request for Tender ............................................... <br />12 <br />3.6 <br />Request for Proposal ............................................. <br />13 <br />3.7 <br />Pre -qualification Process ......................................... <br />14 <br />3.8 <br />Blanket Contract Purchases ..................................... <br />15 <br />3.9 <br />Non -Competitive Purchases .................................... <br />15 <br />3.10 <br />Procurement in Emergencies ................................... <br />16 <br />3.11 <br />Direct Negotiation .................................................. <br />16 <br />3.12 <br />Cooperative Purchasing ....................................... <br />16 <br />3.13 <br />Tender Call Before and After Approvals Received ...... <br />17 <br />PART IV - BID AND CONTRACT ADMINISTRATION <br />4.1 <br />Changes to Contract Under Call ................................. <br />17 <br />4.2 <br />Submission of Bids ................................................ <br />17 <br />4.3 <br />Awarding the Contract ............................................ <br />19 <br />4.4 <br />No Acceptable Bid or Equal Bids Received .................. <br />19 <br />4.5 <br />Only One Bid Received ........................................... <br />20 <br />4.6 <br />Guarantees of Contract Execution and Performance... . <br />20 <br />4.7 <br />Contractual Agreement ........................................... <br />21 <br />4.8 <br />Exercise of Contract Renewal Options ...................... <br />22 <br />4.9 <br />Contract Amendments and Revisions ........................ <br />22 <br />4.10 <br />Execution and Custody of Documents ...................... <br />23 <br />4.11 <br />Exclusion of Bidders in Litigation ............................... <br />23 <br />4.12 <br />Exclusion of Bidders Due to Poor Performance .......... <br />23 <br />4.13 <br />Access to Information .............................................. <br />23 <br />PART V - GENERAL <br />5.1 Direct Solicitation of Departments ............................... 24 <br />5.2 Ethics in Purchasing ................................................ 24 <br />5.3 Resolution of Questions of Policy ................................ 24 <br />5.4 Amendment or Rescinding of Policy ............................24 <br />PART VI - DISPOSAL OF SURPLUS OR SCRAP MATERIALS AND <br />EQUIPMENT <br />6.1 Items Considered Obsolete or Surplus by Departments ... 24 <br />6.2 Disposal of Scrap Material ......................................... 24 <br />2 <br />
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